A Comprehensive Guide to Filing an Adjustment Request

An adjustment request is a formal procedure used to correct errors or make changes to previously filed documents, such as tax returns or immigration forms. Filing an adjustment request is crucial to ensure accuracy and compliance with relevant regulations. This article explores the adjustment request process, applicable scenarios, steps for filing, deadlines and considerations, as well as tips for a successful request.

I. Understanding the Adjustment Request Process

An adjustment request serves the purpose of rectifying errors, updating information, or making necessary amendments to filed documents. By filing an adjustment request, individuals or entities can ensure that their records reflect accurate and up-to-date information. There are different types of adjustment requests, including Administrative Adjustment Requests (AAR) and Amended Returns.

A. Administrative Adjustment Request (AAR)

Under the Bipartisan Budget Act of 2015 (BBA)[1], partnerships filing Form 1065 are subject to new audit provisions. These partnerships must file an AAR to adjust items on Form 1065 or Schedule K-1[1]. The AAR process involves submitting a request to the Internal Revenue Service (IRS) to modify previously filed partnership returns. This enables partnerships to correct errors or update information, ensuring accurate reporting[1].

B. Amended Return

In certain cases, eligible partnerships have the option to file amended returns instead of AARs for specific tax years, as per IRS Rev. Proc. 2020-23[1]. Amended returns provide an alternative method for making adjustments and rectifying errors in previously filed partnership returns. This allows partnerships to update their records without going through the AAR process[2].

C. Applicable Scenarios for Filing an Adjustment Request

Adjustment requests are applicable in various scenarios. Here are three common situations where filing an adjustment request is necessary:

1. Partnerships under the Bipartisan Budget Act of 2015 (BBA)[1]

Partnerships subject to the BBA regime must file AARs to adjust items on Form 1065 or Schedule K-1. This ensures compliance with the new audit provisions and enables accurate reporting of partnership activities[1].

2. Application to Register Permanent Residence or Adjust Status (Form I-485)[2]

Individuals applying for permanent residence or adjustment of status in the United States using Form I-485 may need to file adjustment requests to update their information or correct errors[2]. This ensures that the immigration authorities have accurate and up-to-date information regarding the applicant.

3. Using Form 1065-X for corrections[3]

Partnerships can utilize Form 1065-X to correct errors or make adjustments to previously filed partnership returns. This form allows partnerships to provide detailed explanations for the adjustments made, ensuring accuracy and compliance with tax regulations[3].

II. Steps to File an Adjustment Request

Filing an adjustment request involves several steps to ensure accuracy and compliance with the necessary procedures.

A. Gathering Required Documentation and Information

1. Identify the Correct Form for the Adjustment Request

Determine the specific form required for the adjustment request based on the type of filing and applicable regulations. For example, partnerships subject to the BBA regime may need to use Form 1065-X for AARs[1].

2. Determine the Necessary Supporting Documents

Identify the supporting documents and information required to substantiate the adjustments being made. These may include financial records, receipts, or any other relevant documentation that supports the requested changes.

3. Verify the Current Edition of the Form

Ensure that you have the most up-to-date version of the form required for the adjustment request. The IRS periodically updates forms and instructions, so it's essential to use the correct edition to avoid any processing delays or rejections.

B. Completing the Adjustment Request Form

1. Understanding the Form's Sections and Instructions

Thoroughly review the form's instructions to understand the purpose of each section and the information required. Familiarize yourself with the terminology used in the form to ensure accurate completion.

2. Filling out Personal and Contact Information

Provide accurate personal and contact information as required on the form. This includes names, addresses, and relevant identification numbers, depending on the type of adjustment request.

3. Providing Detailed Explanations for Adjustments

Clearly explain the adjustments being made in the appropriate sections of the form. Use precise and concise language to provide a comprehensive explanation of the changes being requested.

C. Submitting the Adjustment Request

1. Electronic Filing Options and Requirements

If electronic filing is available for the specific type of adjustment request, ensure that you meet the requirements and follow the designated process. Electronically filed requests often have specific formatting guidelines and document submission procedures.

2. Paper Filing Instructions and Mailing Addresses

If paper filing is necessary, carefully follow the instructions provided on the form and ensure that you send the completed request to the correct mailing address. Double-check the accuracy of the address to avoid delays or misrouting.

IV. Deadlines and Considerations

When filing an adjustment request, it is crucial to understand the applicable deadlines and consider specific factors that may impact the process.

A. Understanding the Filing Deadlines

1. Partnership Return Filing or Original Due Date[1]

Partnerships subject to the BBA regime must adhere to specific filing deadlines for their adjustment requests. These deadlines may vary based on the tax year and the type of request. It is important to refer to the relevant regulations and instructions to determine the applicable deadline[1].

2. Timely Submission for Efficient Processing

To ensure efficient processing of the adjustment request, it is recommended to submit the request within the specified timeframe. Filing the request promptly helps avoid potential penalties or delays in processing.

B. Implications of an Imputed Underpayment (IU)

1. Calculating and Reporting an IU if Necessary[1]

In certain cases, an adjustment request may lead to an imputed underpayment (IU). It is essential to understand the calculation and reporting requirements for an IU if it applies to the specific adjustment request. Accurate reporting of IU is crucial to maintain compliance with tax regulations[1].

2. Payment Methods for IU, Interest, and Penalties

When an adjustment request results in an IU, partnerships must follow the designated payment methods and timelines for settling the underpayment, including any associated interest and penalties. Failure to comply with payment obligations can lead to additional penalties and consequences.

V. Tips for a Successful Adjustment Request

To increase the chances of a successful adjustment request, consider the following tips:

A. Accuracy and Attention to Detail

Ensure that all information provided in the adjustment request is accurate and supported by relevant documentation. Pay attention to details and avoid errors that may lead to processing delays or rejections.

B. Reviewing and Double-Checking the Information Provided

Before submitting the adjustment request, thoroughly review all the information provided. Double-check the accuracy of names, addresses, identification numbers, and any other relevant details. A comprehensive review helps identify any potential mistakes that need correction.

C. Seeking Professional Assistance if Needed

If the adjustment request involves complex financial or legal matters, consider seeking professional assistance. Tax advisors, accountants, or legal experts can provide guidance and ensure compliance with the necessary regulations and requirements.

VI. Conclusion

Filing an adjustment request is a crucial step in rectifying errors, updating information, or making necessary amendments to previously filed documents. Understanding the adjustment request process, gathering required documentation, completing the appropriate forms, and adhering to deadlines are essential for a successful request. By following these guidelines and seeking professional assistance when needed, individuals and partnerships can ensure

the accuracy and compliance of their filings. Submitting an adjustment request in a timely and accurate manner demonstrates a commitment to maintaining accurate records and complying with relevant regulations. By following the outlined steps and considering the provided tips, individuals and partnerships can navigate the adjustment request process with confidence and ensure that their filings are complete and accurate.


[1].  Administrative adjustment requests under the BBA

[2].  A guide to changing previously filed partnership returns

[3].  IRS updates instructions for BBA partnerships filing administrative adjustment requests]